Automotive Office Manager

About the role

Automotive Office Manager Luxury Brand

We are seeking an experienced Automotive Office Manager to join our high-volume luxury automotive dealership. This is an excellent opportunity for a detail-oriented, organized professional who understands dealership accounting, office operations, compliance, and the fast-paced demands of a high-volume automotive environment.

The ideal candidate brings strong automotive dealership office management experience, excellent leadership skills, and a commitment to accuracy, efficiency, and exceptional customer service. Reynolds & Reynolds DMS experience is a plus.

Join a luxury automotive dealership where your expertise can make a direct impact on operational efficiency, accounting accuracy, employee development, and customer satisfaction. We value experienced dealership professionals who take pride in their work and thrive in a high-volume environment.

Responsibilities

• Oversee daily operations of the dealership office and administrative functions
• Manage and support accounting, billing, title, registration, and deal-processing activities
• Review and maintain accurate vehicle sales and finance documentation
• Ensure deals are processed accurately and efficiently
• Monitor funding, receivables, payables, and related dealership accounting functions
• Maintain compliance with federal, state, and dealership policies
• Work closely with Sales, Finance & Insurance, Service, Parts, and General Management
• Supervise, train, and support office staff
• Identify process improvements that increase efficiency and accuracy
• Maintain accurate records and ensure timely completion of administrative tasks
• Help ensure an exceptional customer experience throughout the transaction process
• Assist management with reporting, audits, reconciliations, and other dealership administrative needs

Requirements

• Previous Automotive Office Manager, Dealership Office Manager, Automotive Accounting, or comparable dealership experience
• Experience in an automotive dealership strongly preferred
• Strong understanding of dealership accounting and vehicle deal processing
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Proven ability to lead and develop an administrative team
• Strong communication and problem-solving skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Proficiency with Microsoft Office and dealership software
• Reynolds & Reynolds DMS knowledge is a plus
• Luxury automotive dealership experience is highly desirable

Benefits

We offer a competitive compensation and benefits package, which may include:

• Competitive salary
• A professional, supportive team-oriented work environment
• Opportunity to work with a prestigious luxury automotive brand
• Career advancement opportunities
• Professional development and training
• Paid time off (PTO)
• Paid holidays
• Paid Vacation
• Employee vehicle purchase programs
• Employee vehicle service and parts discounts
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term and long-term disability coverage
• 401(k) retirement plan plus match
• Employee assistance programs
• Employee Recognition Programs
• Employee Appreciation Events

Specific benefits and eligibility may vary based on position, location, and employment status.